Instance Managers Circle Meeting: Q1 2023 (Combined Agenda and Minutes)

# Facilitator/s:

# Note taker/s:

# Meeting time:

  • Wednesday 31 January, 8pm / 2000 hrs UTC (Thurs 1 Feb Aus/NZ (7am/9am))

# Meeting link: OFN General Purpose Meeting Room

# Notes from last meeting: Instance Managers Circle Meeting: Q4 2022 (Combined Agenda and Minutes)

# Participants: (add name and meeting # e.g. Jo Blogs - Meeting 2)

  • Australia - Amida
  • Brazil
  • Belgium
  • Canada
  • Colombia
  • Costa Rica
  • France
  • Germany
  • Greece
  • India
  • Ireland - Evonne
  • Italy
  • Jordan & Qatar
  • Iberian peninsular (Catalonia, Spain, Portugal)
  • New Zealand - Bernie
  • Philippines
  • Russia
  • South Africa
  • Turkey
  • UK - Nick
  • USA - Laurie

# Meeting recording:




  • Split checkout (three screens rather than 1) is rolling out starting Feb 7 - opportunity to share resources? See recent release here.
  • What do Instance Managers need to know about what’s happening in the global org?
  • Viability of major users. AU is seeing several significant hubs become unviable/stop operating - are others seeing similar trends and why? How is it impacting the fees/revenue of that instance and what strategies do they see to respond? (Amida, OFN Aus)



  • Proposals:

1. Meeting frequency (Bernie, OFN NZ)
Suggest combining or using every third monthly Global Meeting time for the Instance Managers Circle quarterly meeting.
Rationale: The Global Meeting is well attended by most Instance Managers. There could also be 1 as opposed to 2 IM Circle meetings each quarter resulting in greater efficiencies. Note: The global meeting is 1hr vs 2+ for the IM Circle (depending on number/type of agenda items); open vs closed meeting.

2. Reflecting the reality of active/inactive instances (Laurie, OFNUSA)
Suggest removing inactive or quiescent instances from list of instances here (italicized above) and moving them to a different tab in the Basic/Core spreadsheet so that we know which the active/engaged instances are.
Rationale: to have a better-defined and more accountable community of active instance managers gathered for the purpose of mutual support and representation for product and organization decisions.

  • Decisions: