The OFN community pays for a Toggl account and most paid contributors use it to track their time. The data is used for invoicing but also gives us a rough overview of how much time we spent on certain projects.
We started using Toggl in 2017 following Can you recommend an open source time tracking tool that the OFN community could use for tracking project time?. Even though it’s expensive, we couldn’t find any better alternative.
Now, in 2020, we have a growing number of contributors and the Toggl costs are increasing a lot. The current cost is $7.20 USD per user per month (including not-for-profit discount). And we have more then ten users who would like to use it.
A couple of alternatives were suggested on Slack:
- Kimai: FLOSS which runs on our web hosting. Cloud hosting is free for up to 5 users, then €2.37 per user & month.
- Clockify: Closed software but free to use hosted service without user limit.
Here are some notes on experiences so far.
We installed Kimai on our web hosting through Cpanel. It’s very easy, took 15 minutes and upgrades are automatically installed (minimal maintenance).
The user interface seems clear and contains all needed features. The UX is a bit more clunky than Toggl though:
- Creating a new time entry takes a lot more clicks and more data entry.
- Continuing a time entry takes at least two clicks (one in Toggl).
- Reports (exports) are inconsistent in their data display.
- Starting and stopping a time entry only works when connected to the internet.
- The green symbol in the browser is much more calming than the red Toggl.
- The PDF report contains a summary that makes creating time sheets easier for the Australian team.
- The interface is leaner and faster to load.
@filipefurtado Can you share your experience?