Instance Managers Circle Meeting: Q2 2022 (Combined Agenda and Minutes)

Instance Managers
#1

# Facilitators:
Meeting 1: @Evonne
Meeting 2: @thomaz
# Note takers:
Meeting 1:
Meeting 2:

# Meeting times - two choices:

Meetings are also in Global Calendar - Please contact Laurie Wayne if you need access to that!

# Notes from last meeting: https://community.openfoodnetwork.org/t/instance-managers-circle-meeting-q1-2022-combined-agenda-and-minutes

# Participants:

  • Australia
  • Brazil - Thomaz, Meeting 2
  • Belgium
  • Canada
  • Colombia
  • Costa Rica
  • France
  • Germany - Konrad, Meeting 1
  • Greece
  • India
  • Ireland - Evonne Meeting 1
  • Italy
  • Jordan
  • Iberian peninsular (Catalonia, Spain, Portugal)
  • New Zealand
  • Philippines
  • Russia
  • South Africa
  • Turkey
  • UK - Aaron & Nick - meeting 1
  • USA - Laurie, both meetings

# Meeting 1 recording:
It’s so amazing
# Meeting 2 recording:
Lots of discussion, good stuff!

# AGENDA

  • Basic and Core Instances Link here
    • Final decision about 40 % contribution of net income for Basic Instances → Responsibility, No Responsibility or Optional?
    • Motivate Instances to pair and do the evaluation of their current status
  • Welcome Hungary
    • Discuss the path to becoming a Basic Instance
  • Requirements of Core Instance
    • Does being active in the OFN Europe circle count as a “second circle”?

# DISCUSSIONS

  • …

# PROPOSALS and DECISIONS:

  • “Funding our instances” working group proposal from Laurie

# NEXT MEETING: Quarter 3 - Two choices

  • 19 July 10pm/2200 hrs UTC or
  • 25 July 2pm/1400 hrs UTC
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#2

Meeting 1 notes!

I wasn’t sure it was good to edit the previous post

# Facilitators:

Evonne

# Note takers:

Rachel

# Meeting times - two choices:

  • 25 April 2pm/1400 hrs UTC

Meetings are also in Global Calendar - Please contact Laurie Wayne if you need access to that!

# Notes from last meeting: https://community.openfoodnetwork.org/t/instance-managers-circle-meeting-q1-2022-combined-agenda-and-minutes

# Participants:

  • France - Rachel
  • Germany - Konrad
  • Hungary - Robert
  • Ireland - Evonne
  • UK - Nick
  • USA - Laurie

# Meeting 1 recording:

# AGENDA and DECISIONS

  • Basic and Core Instances Link here
    • Final decision about 40 % contribution of net income for Basic Instances → Consensus on keeping what’s currently on the spreadsheet : Contribute 40% of income from user fees and 10% of unrestricted/untied new cash income, payable on a quarterly basis
    • Motivate Instances to pair and do the evaluation of their current status: it’s the most fun task atm. Come on guys!!
  • Welcome Hungary :tada: Already trading 200 orders per week! 20- 30 volunteers. 1 hub? Started with google sheet, tried other software, but it did not match. OFN fits their needs better, apart from the front-end. In the mid-term they would like to develop other frontends.
    • Discuss the path to becoming a Basic Instance : Instance manager need to give it’s :thumbsup: then delivery circle can add the instance easily IF the current server is updated at latest version. If not, the instance will need to raise money for they or allow for a new server to start from scratch.
  • Requirements of Core Instance
    • Does being active in the OFN Europe circle count as a “second circle”? YES

# DISCUSSIONS

  • IM circle would love to have updates on the current global budget. This topic is brought to the global coordination circle.
  • Laurie will do a proposal on slack to assemble a “funding your instance” informal “jam session” group for brainstorming ways to help young poor instances get the funding we need to succeed and pitch in more quickly.

# NEXT MEETING: Quarter 3 - Two choices

  • 19 July 10pm/2200 hrs UTC or
  • 25 July 2pm/1400 hrs UTC